Sarasota & Bradenton Orthopedic Surgeons
Sarasota & Bradenton Orthopedic Surgeons
VANCE ASKINS, MD: Orthopedics, Sports Medicine
VANCE ASKINS, MD: Orthopedics, Sports Medicine

Notice of Privacy Practices





We are required by law to maintain the privacy of your protected health information, to notify you of our legal duties and privacy practices with respect to your health information, and to notify affected individuals following a breach of unsecured health information.  This Notice summarizes our duties and your rights concerning your information.  Our duties and your rights are set forth more fully in 45 CFR Part 164.  We are required to abide by the terms of our Notice that is currently in effect.


1. Uses And Disclosures We May Make Without Written Authorization.  We may use or disclose your health information for certain purposes without your written authorization, including the following:


TREATMENT.  We may use or disclose your information for purposes of treating you.  For example, we may disclose your information to another health care provider so they may treat you; to provide appointment reminders; or to provide information about treatment alternatives or services we offer.


PAYMENT.  We may use or disclose your information to obtain payment for services provided to you.  For example, we may disclose information to your health insurance company or other payer to obtain pre-authorization or payment for treatment.


HEALTHCARE OPERATIONS.  We may use or disclose your information for certain activities that are necessary to operate our practice and ensure that our patients receive quality care.  For example, we may use information to train or review the performance of our staff or make decisions affecting the practice.


Other Uses or Disclosures.  We may also use or disclose your information for certain other purposes allowed by 45 CFR § 164.512 or other applicable laws and regulations, including the following:


To avoid a serious threat to your health or safety or the health or safety of    others.


As required by state or federal law such as reporting abuse, neglect or certain

other events.


As allowed by workers compensation laws for use in workers compensation



For certain public health activities such as reporting certain diseases.


For certain public health oversight activities such as audits, investigations, or

licensure actions.


In response to a court order, warrant or subpoena in judicial or administrative



For certain specialized government functions such as the military or correctional



For research purposes if certain conditions are satisfied.


In response to certain requests by law enforcement to locate a fugitive, victim or

witness, or to report deaths or certain crimes.


To coroners, funeral directors, or organ procurement organizations as necessary

to allow them to carry out their duties.



2.  Disclosures We May Make Unless You Object.  Unless you instruct us otherwise,

we may disclose your information as described below. 


To a member of your family, relative, friend, or other person who is involved in your healthcare or payment for your healthcare.  We will limit the disclosure to the information relevant to that person’s involvement in your healthcare or payment.


To maintain our facility directory.  If a person asks for you by name, we will only disclose your name, general condition, and location in our facility.  We may also disclosure your religious affiliation to clergy.


To contact you to raise funds for our [HOSPITAL].  You may opt out of receiving such communications at anytime by notifying the Privacy Officer Identified below.


3.  Uses and Disclosures With Your Written Authorization.  Other uses and

disclosures not described in this Notice will be made only with your written

authorization, including most uses or disclosures of psychotherapy notes; for most

marketing purposes; or if we seek to sell your information.  You may revoke your

authorization by submitting a written notice to the Privacy Contact identified

below.  The revocation will not be effective to the extent we have already taken

action in reliance on the authorization.


4. Your Rights Concerning Your Protected Health Information.  You have the

following rights concerning your health information.  To exercise any of these

rights, you must submit a written request to the Privacy Officer identified below.


You may request additional restrictions on the use or disclosure of information for

treatment, payment, or healthcare operations.  We are not required to agree to

the requested restriction except in the limited situation in which you or someone

on your behalf pays for an item or service, and you request that information

concerning such item or service not be disclosed to a health insurer.


We normally contact you by telephone or mail at your home address.  You may

request that we contact you by alternative means or at alternative locations.  We

will accommodate reasonable requests.


You may inspect and obtain a copy of records that are used to make decisions

about your care or payment for your care, including an electronic copy.  We may

charge you a reasonable cost-based fee for providing the records.  We may deny

your request under limited circumstances, e.g., if we determine that disclosure

may result in harm to your or others.


You may request that your protected health information be amended.  We may

deny your request for certain reasons, e.g., if we did not create the record or if we

determine that the record is accurate and complete.


You may receive an accounting of certain disclosures we have made of your

protected health information.  You may receive the first accounting within a

12-month period free of charge.  We may charge a reasonable cost-based fee for

all subsequent requests during that 12-month period.


You may obtain a paper copy of this Notice upon request.  You have this right

even if you have agreed to receive the Notice electronically.


5. Changes To This Notice.  We reserve the right to change the terms of this

Notice at anytime, and to make the new Notice effective for all protected health

information that we maintain.  If we materially change our privacy practices, we

will post a copy of the current Notice in our reception area and on our website. 

You may obtain a copy of the operative Notice from our receptionist or Privacy



6. Complaints.  You may complain to us or to the Secretary of Health and Human

Services if you believe your privacy rights have been violated.  You may file a

complaint with us by notifying our Privacy Officer.  All complaints must be in

writing.  We will not retaliate against you for filing a complaint.


7. Contact Information.  If you have any questions about this Notice, or if you

want to object to or complain about any use or disclosure or exercise any right as

explained above, please contact:


            Privacy Officer: __Chris Klingensmith________________


            Phone:      _____(941) 993-0255_____________________


            Address:   ____2830 Bee Ridge Road_________________


                           _____Sarasota, FL  34239_________________




            8. Effective Date.  This Notice is effective ___September 23, 2013

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